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Grants Coordinator South Sudan Juba

Published on 06.08.2022


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Associative activities
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Social, public and human services
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The Norwegian Refugee Council (NRC, Norwegian: Flyktninghjelpen) is a humanitarian, non-governmental organisation that protects the rights of... read more

Job Ad & Profile Description

Position : Grants Coordinator South Sudan Juba

Job Description

Position: Grants Coordinator

Grade 7

Reports to: Grants Manager

Duty station: Juba, South Sudan

Travel: 20%

Type of contract: Fixed terms, renewable based on, funding, performance and the need for the position

This position is open to South Sudanese Nationals only

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

  • Role Summary:

The Grants Coordinator will contribute to achieving quality programming by closely supporting the Grants Manager in ensuring effective grants management including internal and donor compliance requirements, timely and quality proposal development as well as reporting. S/he ensures NRC programme/support teams are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions. The Grants Coordinator also supports Programme Specialists and implementation teams in the development of proposals and reporting in line with the grant process flowchart.

Generic Responsibilities:

  • Adherence to NRC policies, guidance, and procedures.
  • Develop and maintain overview of all grants, including filing of grant documents, tracking internal and external deadlines, donor requirements, rules and regulations.
  • Support external donor audits, and ensure donor compliance and quality control.
  • Document, analyze, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
  • Contribute to continuously improving internal grant management systems.
  • Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing.
  • Coordinate the process of compiling reports (donors and internal reports) in close collaboration with programme Specialists, M&E and Finance to ensure accurate, transparent and timely delivery of narrative and financial documents.
  • Contribute to Project Cycle Management (PCM) procedures and usage of the NRC PCM framework in the response office, including inclusion of cross-cutting programme elements and M&E structures throughout all stages of the PCM.
  • Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific Responsibilities:

  • Build positive working relationships with other teams in the country operation to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal logframe, procurement plan, internal budgeting tool).
  • Work with the relevant Area Managers and programme Specialists to ensure Grant Opening Meetings, Grant Review Meetings, and Grant Closure Meetings are arranged and take place, and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, M&E matrix).
  • Coordinate and lead the finalisation of donor reports ensuring consistency between narrative and financial reports, as well as the M&E database, and that they meet quality standards.
  • Support and advise programme colleagues with queries related to donor compliance, and ensure appropriate donor templates are readily available.
  • Work with other departments (i.e. programmes, finance, M&E, support) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists).
  • Visit area offices to support with capacity building of staff and roll-out of PCM activities.

Critical Interfaces:

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Head of Programme, Finance team, Programme Specialists, Monitoring and Evaluation team, and area implementation teams
  • Regional Programme Advisor
  • Competencies:

Competencies are important in order for the employee and the organisation to deliver desired results. They arerelevant for all staff and are divided into the following two categories:

Required profile for job ad : Grants Coordinator South Sudan Juba


Professional Competencies:

  • Bachelor degree in international relations, Political or Social Sciences, or any other relevant field
  • At least 3 years of relevant experience in a related field
  • Experience of donor relations and grants management (including with institutional humanitarian and development donors)
  • Good understanding of donor rules and regulations
  • Proven skills and experience in report and proposal development and working with multiple donors
  • Fluency in English, both spoken and written
  • Knowledge of the NGO operations and the dynamics of the humanitarian sector
  • Proficient in MS Office applications including Word and Excel

Behavioural Competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essentialfor this position:

  • Planning and delivering results
  • Working with people
  • Communicating with impact and respect
  • Analysing
  • Empowering and building trust
  • Handling insecure environments
  • Performance Management:

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

  • The Job Description
  • The Work and Development Plan
  • The Competency Framework

This position is open to South Sudanese Nationals only

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.


NORCAP solves key challenges in the humanitarian, development and peacebuilding sectors, in order to better protect vulnerable people’s lives and rights. We build partnerships and projects with national and international organisations and stakeholders. Skilled NORCAP experts contribute to developing partners’ capacity – to identify and address challenges, improve collaboration and encourage new and innovative approaches. NORCAP is part of the Norwegian Refugee Council.

Job criteria for job ad : Grants Coordinator South Sudan Juba
Job category :
Accounting, controlling, finance
R&D, project management
Industries :
Associative activities
Social, public and human services
Employment type :
Permanent contract - Fixed-term contract
Region :
Aweil - Bentiu - Bor - Juba - Kuajok - Malakal - Rumbek - Torit - Wau - Yambio
Experience level :
2 to 5 years
Educational level :
Spoken language :
Number of Position(s) : 1

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