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Logistics Assistant

Published on 18.08.2022

Company

Website : https://www.icrc.org/en
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The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission... read more

Job Ad & Profile Description

Position : Logistics Assistant

 

PURPOSE

Logistic assistant provides technical and operational support in the areas of purchasing, warehousing, fuel management, AirOps in accordance with the ICRC’s logistics standards and local legislation

RELATIONSHIPS

  • Internally, interacts with logistics department and with technical  reference persons at sub delegation.
  • Externally, develops and maintains working relationships with suppliers and other contacts relevant to their work.

ACCOUNTABILITIES AND RESPONSIBILITIES

  • Supply-chain management and planning (manages and follows up on requests, provides customer desk service and carries out related reporting).
  • Participation in purchases (petty cash) related to department activity.
  • Warehouse management.
  • Implementation and follow-up for financial and administrative procedures.
  • Fleet management.
  • AirOps.
  • Trains ICRC staff in logistics procedures.
  • Acts as a focal point for all Upstream Supply Requests (SRs) within the range of operations in Maiwut
  • Provides feedback to the requester on the status of upstream SRs.
  • Updates and closes files related to logistics activity.

AirOps

  • Ensures that ground team physically present at the airstrip 30 minutes before plane arrival time.
  • Secures the airstrip for landing and takeoff.
  • Ensures crowd control during aircraft turnaround time is maintained.
  • Assists the pilots in loading, offloading of cargo and during fueling from drums.
  • Ensures that ground team to wait at the airstrip for at least 15 minutes after aircraft departure in case there will be return to land for technical reasons.
  • Ensures that AirOps recommendations and regulations applied

Stock/Warehouse Management

  • Ensures that goods are received, stored and dispatched according to procedure; immediately reports any problems or discrepancies.
  • Ensures that stock is rotated and picked according to the principles of first-in-first-out and/or first-expired-first-out.
  • Ensures that warehouse space is well utilized and makes recommendations for layout changes.
  • Ensures that goods are properly segregated within the warehouse.
  • Ensures that warehouse regulations are applied.
  • Ensures that there is proper pest control and hygiene in the warehouse.
  • Records information in the logistics IT system.
  • Ensures that bin cards and stock cards are kept up to date.
  • Provides statistics and other reporting.
  • Organizes inventory counts and initiates claim reports.

Order Management

  • Processes and fulfils clients’ orders according to the ICRC’s logistical and financial procedures and pre-established fulfilment guidelines.
  • Keeps service requesters regularly informed of the progress of their requests.
  • Records and files documents pertaining to the ordering process; registers and forwards claims and comments from service requesters.

 

Required profile for job ad : Logistics Assistant

Certifications/Education Required

  • Vocational high school / diploma in Logistics or any related field.
  • Very good command (spoken and written) of English or the local working language.
  • Computer literacy.
  • Driving licence.
  • Minimum 2-5 years' experience in a similar field.

 

Application instructions:

 All applications must be submitted online through E-Recruitment System https://www.southsudanjob.com until Wednesday, 10th August 2022 to the attention of the HR Manager

Cover Letter and updated CV in English should be provided appropriately

 

Job criteria for job ad : Logistics Assistant
Job category :
Purchases
Transport, logistics
Industries :
Transport, logistics, postal services
Employment type :
Fixed-term contract
Region :
Malakal
City : Maiwut, Upper Nile State
Experience level :
2 to 5 years
Educational level :
College
Spoken language :
englishgood level
Number of Position(s) : 1

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